Teams and organizations
Every VedXAI account has a workspace. On your own it is a one-person workspace. When you invite people, it becomes a team workspace where people share your brand, knowledge and approvals.
Teams are available on Advanced and Premier. If you do not see invite options, you will see a note that managing teammates is on a higher plan.
Individual or organization
Section titled “Individual or organization”At sign-up you choose Just me or An organization (organizations enter a name). Organization owners land on a short setup checklist: invite a reviewer and teammates, add your brand, add documents, connect accounts and make a first post. You can rename the workspace or convert an individual account to an organization at any time in Settings > Team.
Everyone signs up for their own account
Section titled “Everyone signs up for their own account”Each person has their own VedXAI login. You do not share a password. Teammates join your workspace by invitation:
- The Owner opens Settings > Team, enters a teammate’s email address and picks a role.
- The teammate gets an email with a link that is valid for 7 days.
- They create an account (or sign in) using that same email address and open the link, then confirm to join. If they sign in with a different email, the invitation is refused and they are told which address to use.
- Their own account and content stay as they are. They can switch between workspaces from the Team tab.
An Owner can have up to 20 pending invitations and can revoke any of them. Sending a new invitation to the same address replaces the old one. While sign-up is invite-only, new people also need a VedXAI invite code.
| What a person can do | Member | Reviewer | Owner |
|---|---|---|---|
| Create and edit their own drafts | Yes | Yes | Yes |
| Approve flagged posts written by someone else | No | Yes | Yes |
| Approve their own flagged posts | No | No | No |
| Invite people, change roles, remove members | No | No | Yes |
A workspace always keeps at least one Owner. With two or more people, a flagged post must be approved by a Reviewer or Owner who did not write it. A workspace with one person keeps the self-approval step instead. See Checks and approvals.
What the team shares
Section titled “What the team shares”- Brand. The brand voice and guide belong to the workspace, so everyone writes in the same voice. See Brand and documents.
- Wiki. One shared wiki and page limit for the whole workspace. Changing its structure or ingesting by hand needs a Reviewer or Owner once there are teammates.
- Agent memory. What VedXAI learns from edits, rejections and posts kept as references is stored per workspace, so every teammate benefits from it.
- Documents and automations. These belong to the workspace.
- Limits. Plan allowances are counted for the workspace, not per person.
What stays personal
Section titled “What stays personal”- Your sign-in and profile.
- Connected social accounts. Each person connects their own channels.
- Signatures and sets, which you save under Settings > Presets.
- Notification choices. See Manage notifications.
- Invite a Reviewer first, so drafts are never stuck waiting for an approver.
- Remove people who leave from Settings > Team; their access ends straight away.